Detailed Venue Information

 

Signature Wedding Package

  • Exclusive property access noon until 11pm (private to your event)
  • Bride’s Cottage with private rest room
  • Groom’s “getting ready” space
  • Vineyard and Mountain View photo opportunities
  • Ceremony location with pergola, just steps from the vineyard
  • Classic white ceremony chairs
  • Covered Pavilion/Deck with mountain views and audio system
  • Overlook patio with tasting room option during cocktail hour
  • Tented reception space includes chandeliers and draping
  • 60” Round Tables plus variety of tables for incidentals (gifts, buffet, etc)
  • Natural wood padded chairs
  • Setup and breakdown of Longleaf tables and chairs by vineyard staff
  • Use of Warming Kitchen for approved caterer
  • LV staff member to greet guests upon arrival
  • Parking for up to 40 cars with parking lot shuttle
  • Vineyard and Mountain View photo opportunities
  • One-hour ceremony rehearsal time
  • Invitation to our couples' wine tasting
  • Longleaf representative onsite throughout event

 

up to 120 guests…  $7,000

All Taxes and Service Fees Included

 

 

 

Inclusive Wedding Package

  • Exclusive property access noon until 11pm (private to your event)
  • Bride’s Cottage with private rest room
  • Groom’s “getting ready” space
  • Vineyard and Mountain View photo opportunities
  • Ceremony location with pergola, just steps from the vineyard
  • Classic white ceremony chairs
  • Covered Pavilion/Deck with mountain views and audio system
  • Overlook patio with tasting room option during cocktail hour
  • Tented reception space includes chandeliers and draping
  • Tables, chairs and classic dinner linens
  • Dishware, flatware, glassware
  • Choice of 3 appetizers followed by buffet or plated dinner
  • Custom wedding cake or dessert display
  • 4 hours of bartending service
  • LV staff member to greet guests upon arrival
  • Parking for up to 40 cars with parking lot shuttle
  • One-hour ceremony rehearsal time
  • Invitation to our couples' wine tasting
  • Use of our gently loved decor items
  • Longleaf representative onsite throughout event

75~120 guests…                  $15,500 to $20,750

Final Inclusive Package pricing is dependent on number of guests and menu selection/ service style.  Menus are customizable, with add-ons or additional selections available.  Venue rental fee IS included in this price.

 

 

 

Bar Packages

Per Person Bar Package

$30.00 per person for 4 hours includes the following

  • Choice of 4 Longleaf Vineyard wines
  • Choice of 4 from Domestic/Local Craft Beer and Cider selection
  • Barware and bar supplies, including ice, provided

 

Consumption Bar Package 

You pay for exactly what is consumed by your guests

  • Choice of 4 Longleaf Vineyard wines
  • Choice of 4 from Domestic/Local Craft Beer and Cider selection
  • Barware and bar supplies, including ice, provided
  • Final bar bill will be tallied at the end of the night
  • An active & valid credit card is required for this bar option
  • Maximum 4 hours of bar time

 

Beverage Prices (consumption bar)

$4.00 Domestic Beer

$6.00 Local Craft Beer

$10.00 Glass of LV Wine

$3.00 Sparkling Wine Toast*

 

*client responsible for toasting glasses

 

Client may acquire a NC Special Occasion Liquor Permit ($50) and provide a maximum of 2 signature drinks in addition to our per person beer/wine package.  LV requires 60 days notice of liquor details and must have Special Occasion Liquor Permit “in hand” 24 hours prior to event date.  Per Person LV Bar Package is required if adding signature drinks.  An additional bartending fee of $150 will be incurred for specialty service required. 

 

Additional Bar Information

Wine/Beer Offering *

Longleaf Vineyard Wine:  Viognier, Pinot Gris, Peach Chardonnay,  Sangiovese, Merlot, Meritage.

 

Domestic Beer:  Miller Light, Bud Light, Yuengling Lager

Local Craft BeerOskar Blues Lager, Highland Daycation IPA, Highland Pilsner, Pisgah Pale Ale, Lazy Hiker Porter

Noble Hard Cider: Seasonal

*subject to change based on availability

 

Pre-Ceremony Beverage Offering

In accordance with North Carolina liquor licensing, pre-ceremony alcoholic beverages [on LV property] must be arranged with and provided by Longleaf Vineyard.  Please make arrangements with LV management to purchase pre-ceremony beverages.  We are happy to offer up to 2 drinks (or equivalent) per bridal party member.  Glassware will be provided for pre-ceremony mimosas and wine.  Bottled water is complimentary in both getting ready places.

 

Mimosas:  $45 (supplies for 6-8 mimosas)

Beer: Domestic $4, Craft $6

Wine / Sparkling Wine:  $34/bottle

 

 

Bartending Service Fees (includes gratuity)

up to 60 guests (one bartender)

  • 3 hours of bar service - $385; 4 hours of bar service - $425

more than 60 guests (2 bartenders)

  • 4 hours of bar service - $700

Note:  Bartending Service Fee is included in the LV Inclusive Wedding package; either venue package will incur an added $150 bar fee for signature drink service.

 

 

Wine Tasting Option

Your guests will love tasting Longleaf Vineyard wines in our wine cellar during cocktail hour.  Flat fee for use of wine cellar is $500, which includes:

  • Use of wine cellar during cocktail hour
  • Vineyard owner offering wine tastings to your guests
  • Glassware

We recommend choosing LV’s per person bar package which will cover the cost of wine consumed in the wine cellar during cocktail hour.

 

 

General Information

Bar & Beverages

Longleaf Vineyard provides all wine/beer and bartending services for events held at our venue.   See Bar Packages document for pricing and specifics.  4 hours of bartending service is included in our Inclusive Package.

Longleaf Vineyard requires a minimum beverage (beer/wine) expenditure of $2,000.

Client may acquire a NC Special Occasion Liquor Permit ($50 fee) and provide 2 signature drinks in addition to our per person beer/wine package.  LV requires 60 days notice of signature drink details and must have Special Occasion Liquor Permit “in hand” 24 hours prior to event date. Client is responsible to provide all supplies needed for signature drinks.  Per Person LV Bar Package is required when adding signature drinks.  An additional bartending fee of $150 will be incurred for specialty service required for signature drinks.

 

Catering

Longleaf Vineyard has partnered with two local caterers to provide food service for our Inclusive Offering.  Otherwise, LV does not provide on-premise catering for events held at our venue.

We offer a list of recommended caterers.  If you do not select one of our recommended caterers, LV must pre-approve use of desired caterer.

We highly recommend any outside catering company contact LV for information regarding use of our warming kitchen, general policies, and to schedule a site visit.

Catering company is responsible to provide all staffing necessary for proper food service.  Caterer is responsible for clearing and stacking ready for pick up, any dishes, flatware, glassware, serving dishes or utensils rented from an outside vendor. Caterer must collect all trash and waste generated by their service before departure from the property and place in the venue dumpster.

 

Venue Access:

Access to Longleaf Vineyard is noon until 11pm.  Extended access can be arranged, no earlier than 10am or later than 12 midnight, if arranged prior to your event and at management’s discretion.  An additional fee of $250/hour applies to extended access (this includes vendor set-ups and removal times).  Note: regardless of extended time being purchased, music must end no later than 10pm.

 

Lodging

There are numerous vacation rentals in close proximity to our venue.  The closest hotels will be found in downtown Asheville (20-25min drive from LV).  Please see our vendor list for recommendations.

 

Table / Chair Inventory:

Longleaf Vineyard provides the following tables and chairs:

  • (15) 60” round tables
  • (1) 5’ banquet table
  • (3) 6’ banquet tables
  • (1) 8’ banquet table
  • (6) 24” hi-top cocktail tables
  • (1) 30” café table
  • (120) white padded folding chairs (ceremony)
  • (120) natural wood padded folding chairs

 

Linens & Tableware are not provided by Longleaf Vineyard unless selecting our Inclusive Package.  Please reference our preferred vendor list for resources.  Your caterer and/or wedding planner will offer assistance in most cases.

 

General Timeline: 

Wedding ceremonies at Longleaf Vineyard generally start at 4 or 4:30pm.  Most ceremonies do not last more than 30 minutes, followed by cocktail hour.  After cocktail hour guests make their way to the reception tent, where introductions and pre-dinner formalities take place.  This is a 30-minute timeframe that allows our bartenders to transition from pavilion to tent.  Once dinner service begins, our bartenders will be ready to serve your guests for the remaining 3 hours (in most cases) of your event.  Dancing/ entertainment generally lasts an additional 30 minutes after last drink is served, guests depart, and vendors begin their breakdown and clean up.

 

End of event clean-up:

Longleaf Vineyard provides set up and tear down of items provided by the venue.  Any items brought in by outside vendors must be gathered/ boxed and removed by a designated individual (other than LV staff) or responsible vendor and removed from the venue by 11pm.  Professional party rental items must be gathered / crated/ bagged by your planner or responsible vendor and stored in a designated area for pre-determined pick up by party rental company.  Longleaf Vineyard staff will assist in confirming orders upon arrival and give guidance at the end of the event as to where party rental items should be stored for pick up.  LV is not responsible to gather or clean up any vendor items or personal belongings.  It is the client’s responsibility to make sure that each “getting ready” space is left as it was found.

 

Bride’s Cottage

Our bride’s cottage is available to the bride and her bridal party for the duration of the event.  Due to the early morning nature of beauty preparation, this is generally done “off-site” with final getting ready taking place in the bride’s cottage.  Early entry (prior to noon) is available at an additional fee…please inquire if interested.

For security purposes, the bride’s cottage will be locked once the bridal party is introduced into the reception space.  Belongings may be kept in the cottage.  Any bridal party member needing re-entry should inquire with event staff.

 

Groom’s “getting ready” Space

Our groom’s space is available to the groom and his bridal party for the duration of the event.  For security purposes, the groom’s space will be locked once the bridal party is introduced into the reception space.  Belongings may be kept in the groom’s space.  Any bridal party member needing re-entry should inquire with event staff.

 

Parking & Transportation

Longleaf Vineyard has a parking lot to accommodate up to 40 cars.

If alcohol is being supplied to your guests Longleaf Vineyard highly recommends at least one form of formal transportation be made available to guests.

Mini-buses and large passenger vans can navigate the road leading to our venue; full-size buses (school, activity, coach) are not permitted.

 

Payments

First payment of 50% of Signature Package venue fee is due upon contract signing in order to reserve your event date.  A fee schedule will be determined at time of booking based on additional services and time frame between booking date and event date.  First payment for our Inclusive Package is $5,000.

Payment forms accepted: cash, check, or credit card (cc payments incur 3.5% convenience fee).

 

Pet Policy

LV allows up to 2 pets for a maximum 2-hour time frame (ceremony/ photos).   Pets are not allowed inside Venue buildings or structures and must be “on leash” and under the supervision of an assigned pet sitter(s) at all times.

 

Décor

Longleaf Vineyard and its clients rely on wedding professionals, such as florists and wedding planners to add a touch of décor to the facility.  LV has a small collection of décor items that each event is welcome to use.   If interested, decor inventory should be previewed 60 days prior to your event for the best indication of what will be available on your event date, and again 2 weeks prior to ensure availability.

Clients often decorate our ceremony pergola with floral pieces and drapery.  Nails or tacks are NOT permitted…zip ties please!  Pergola dimensions: 134” L x 112”H x 79” D.

Real candles are permitted for décor as long as they are glass enclosed.  Sparklers are not permitted for “send off”; our vineyard is much too valuable and flammable.  Please see our event contract for additional décor guidelines.

All décor prep work must either be done off-site or during property access allotted time.   Please plan accordingly and inquire with LV management if you have any questions regarding this policy.

 

Liability Insurance

We require our event clients to carry $1M event liability insurance for their event date. Please see our vendor list for recommended companies.  The most economical approach may be an “add-on” to your homeowner’s insurance.

 

Ceremony Rehearsal

One hour of ceremony rehearsal time is included and should be scheduled 90 days prior to your event to assure availability.  If there is another scheduled event on your rehearsal date, rehearsal time will likely take place at 10:30 am.   Otherwise, you may schedule your rehearsal to start any time between 11am – 4pm.

Plan B ceremony options are either LV’s covered pavilion or reception tent.  If deemed necessary, preferred plan B option should be discussed at ceremony rehearsal.

 

Contracted Vendors

Day-of Coordinator is required. Longleaf Vineyard offers a recommended vendor list for your use. You are not required to use these professionals; however, we do require pre-approval of your catering company (unless using our Inclusive Package) and your day-of coordinator / wedding planner.

All vendors providing services at Longleaf Vineyard for your event must read, sign, and adhere to LV vendor terms & conditions document.  This will help ensure that your day runs as smooth as possible.  Client is responsible to facilitate this process.

 

 

Inclusive Wedding Package Sample Menus

 

Sample Menu #1

Non-Al Bev Station

Cocktail Hour

Brie and Roasted Apple Canape, Bacon Wrapped Dates, Honey Goat Cheese Shrimp & Grit “Cake”, Red Pepper Jam

 

Buffet Style Dinner

Arugula Salad, Roasted Grapes, Pickled Shallots, Tart Dried Cherries, Maple Sunflower Seeds, Champagne Vinaigrette

Craft Beer Braised Beef Brisket, Rich Gravy with Highland Brewing Company “Black Mocha Stout”

Sauteed Tender Chicken Breasts, Melted Leaks, Appalachian Apples and Local Cider Sauce

Creamy Whipped Potatoes

Forest Mushroom Rice Melange, Sweet Onions and Fresh Herbs

Roasted Market Carrots, Green Beans and Summer Squashes

Annie’s Bakery Breads

 

 

Sample Menu #2

Non-Al Bev Station

 

Passed Hors D’oeuvres       

Butternut Squash “Soup Sip” with Toasted Spices and Coconut Milk

Fluffy Scratch Tea Biscuits, House Pimento Cheese

Flank Steak Roulade, Charred Asparagus and Horseradish Cream

 

Plated Salad Course                        

Crunchy Romaine Wedge, WNC Farm Stand Tomatoes, Crumbled Feta, Olives, Lemon Oregano Vinaigrette

 

Plated Entrée, to be PRE-Selected

Herb Encrusted Char Grilled Pork Tenderloin, Sweet Onion Madeira Sauce

OR

Pan Seared Fresh Salmon Filet, Sweet Corn and Roasted Pepper Relish, Chive Butter Sauce

“Sunset” Whipped Potatoes

Roasted Seasonal Vegetables

Candied Red Cabbage

Annie's Bakery Breads

 

Vegan or Vegetarian Option available

 

 

Sample Menu #3

Non-Al Bev Station

 

Cocktail Hour

Aged Cheddar Beer Dip, served warm with Soft Pretzel Display

Bacon Wrapped Figs, stuffed with Goat Cheese

Ahi Tuna Bites

 

Buffet Style Dinner

Massaged Kale Salad, with Honey Mustard, Diced Apples, Candied Pecans and Dried Cranberries

Whole Beef Tenderloin Carving Station,  carved to order with guests’ choice of Chimichurri or Creamy Horseradish Sauce

Citrus Marinated Chicken, Grilled and Glazed with Lime and Honey

Smoked Gouda Mac n Cheese

Roasted Garlic Smashed Potatoes

Roasted Summer Vegetables

 

Gourmet Roll Assortment

 

               

 

Sample Menu #4

Non-Al Bev Station

 

Cocktail Hour       

Fruit, Cheese and Charcuterie Display

Chicken and Waffle Skewers

Appalachian Egg Rolls, filled with pulled pork & tangy coleslaw, served with local beer mustard

 

Plated Salad Course                             

Summer Greens and Sweet Watermelon ~Citrus Compressed Watermelon, Arugula, Asiago Cheese, with Lemon Truffle Vinaigrette

Plated Entrée, to be PRE-Selected

Local Surf and Turf: Hickory Nut Gap Beef Filet, Sliced and served med-rare to med with Chimichurri Sauce + Sunburst Farms Trout Filet with Grapefruit Beurre Blanc, roasted garlic smashed potatoes and fresh green beans.

OR

Oyster Mushrooms with Barley Risotto: Locally sourced sauteed Oyster Mushrooms served over hearty Barley Risotto, with cashew cream and mint pea puree, fresh green beans.

Gourmet Roll Assortment